Last updated: 16 August 2026
This notice explains how personal information is handled when you use the Intelplexis public website, submit a case outline, contact the founder or contribute to practitioner research. It does not describe any future production product or customer environment.
Who is responsible
Intelplexis is currently a pre-incorporation venture operated by its founder from Belgium. Intelplexis is the controller of personal information collected directly through this website and related correspondence. For privacy questions or requests, email contact@intelplexis.com.
Information collected
- information you submit through the case form or by email, including your name, role, organisation, work email, case type, public source and message;
- correspondence and scheduling information relating to a case, thesis discussion or practitioner contribution;
- limited technical, security and anti-abuse information generated when the website or form is used, such as IP address, browser information, timestamps and server logs;
- aggregate website-use information made available by the hosting provider, such as page views, visits, top pages and general referring sources; and
- limited campaign labels carried in a link, such as source, medium and campaign, the original landing path and an external referring hostname. These labels are copied into the case form only if you submit it.
Form fields are voluntary, although enough information is needed to understand and answer the request. Campaign labels should describe an outreach activity, not an individual person.
Do not submit confidential or sensitive data
The website is designed for public, historical, reconstructed or sandbox material. Do not submit credentials, secrets, non-public architecture or configuration, raw logs, client information, special-category personal data, criminal-offence data, or personal data about another person unless there is a lawful and necessary reason agreed in advance.
Purposes and legal bases
Information is used to respond to your request, assess whether a proposed case is suitable for disciplined research, arrange and document practitioner conversations, maintain proportionate correspondence records, measure aggregate interest in the website and outreach, protect the website, and establish or exercise legal rights where necessary. Depending on the circumstances, the legal basis is taking steps at your request, Intelplexis’s legitimate interests in conducting proportionate pre-launch research, understanding whether its public material reaches relevant audiences and operating a secure website, consent where it is specifically requested, or compliance with a legal obligation.
Website analytics and campaign measurement
The Netlify-hosted deployment can use Netlify Web Analytics, which derives aggregate reports from content-delivery-network request logs rather than an Intelplexis client-side tracking script. Intelplexis does not use this reporting to identify named visitors or build behavioural profiles. When a campaign-labelled link leads to a case submission, the submitted form may include the source, medium, campaign, content or term labels, the original landing path and the external referring hostname. The website carries those values between its own pages in the URL only and does not store them in cookies, local storage or session storage.
Sharing and service providers
Personal information is not sold. It may be processed by providers used for website hosting, aggregate web analytics, form delivery, email and scheduling, and by professional advisers where reasonably necessary. It may also be disclosed where required by law, to respond to a lawful authority, or to protect legal rights. Providers are expected to process information only for the relevant service and under applicable safeguards.
International processing
Some service providers may process information outside Belgium or the European Economic Area. Where data-protection law requires it, Intelplexis will rely on an applicable transfer mechanism and supplementary safeguards appropriate to the circumstances.
Retention
Ordinary enquiry and case-submission correspondence, including any campaign labels included in a submission, is normally reviewed for deletion or de-identification within 24 months after the last meaningful contact. Information may be removed sooner when it is no longer needed, or retained longer where necessary for an active research record, security investigation, legal claim or legal obligation. Aggregate analytics and provider-controlled technical logs follow the retention period configured or supplied by the hosting provider and are reviewed when the hosting plan or provider changes.
Your rights
Subject to applicable data-protection law, you may request access, correction, deletion, restriction or portability; object to processing based on legitimate interests; and withdraw consent where consent is the relevant basis. Rights are not absolute and the response will explain any lawful limitation. You may complain to the competent supervisory authority. In Belgium, this is the Data Protection Authority.
Automated decisions and marketing
Intelplexis does not use website enquiry data for solely automated decisions with legal or similarly significant effects. It does not currently operate a marketing list or use enquiry data for behavioural advertising.
Security and cookies
See Data Security for the current security approach and the Cookie Policy for information about website storage and external resources.
Changes
This notice will be reviewed if the venture incorporates, materially changes providers, purposes or analytics methods, or begins processing production product data.
Contact
Email contact@intelplexis.com with the subject “Privacy request”.